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FAQ's

See below a list of our most frequently asked questions. Here, you can see further information about the appointment process, what documents to bring with you, how long the appointment will take etc.

  1. What is the appointment for and do I need to attend it?
  2. How will my appointment details be sent?
  3. When will my appointment be?
  4. Who is the Expert and how have they been chosen?
  5. Should I confirm that I will be attending my appointment?
  6. Do I need to let you know if I can’t attend my appointment?
  7. What happens at the appointment?
  8. Do I need to take someone with me to the appointment?
  9. If I don’t attend the appointment what happens next?
  10. When should I arrive at the appointment venue?
  11. How long will the appointment be?
  12. Should I provide identification at the appointment?
  13. Why do I need to complete and sign a release form for my medical records?
  14. Why does the expert need to see all my records?
  15. What happens after the appointment?

What is the appointment for and do I need to attend it?

The appointment is an important part of your personal injury claim. The information obtained by the medical expert during your appointment will be recorded in a medical report and used by your solicitor. The report will comment on the injuries you sustained how long it took, or may take you to recover and also recommendations for treatment if required.

How will my appointment details be sent?

Our preferred method is to send your appointment details by email, this way you will receive them immediately. If we don’t have an email address for you we will send a letter in the post. Some Experts may contact you directly to arrange a convenient appointment.

If we have been provided with your mobile number we will also send you a text/SMS reminder 3 days prior to your appointment.

When will my appointment be?

If you are seeing a GP your appointment will be booked between 1 to 5 weeks from the date we send out your details. In some instances it can be longer but this is nothing to worry about. For other types of Expert your appointment may be booked further in advance to allow for your medical records to be obtained, or due to the Expert’s speciality. 

Some of our Experts do provide appointments on the weekend, and in certain circumstances can arrange home visits.

Who is the Expert and how have they been chosen?

The Expert is from our specialised panel and has the relevant qualifications to assist in the preparation of a medical report for your personal injury claim.

At the time of booking your appointment the Expert was selected as they had the soonest available appointment and the closest venue to your address.

Should I confirm that I will be attending my appointment?

Yes and you can do this via our online portal. In some instances an Expert may ask you to confirm the appointment directly with themselves or their secretary, we would always urge you to do this if it has been requested.

Do I need to let you know if I can’t attend my appointment?

It’s important that you let us know if you cannot attend the appointment we have arranged for you.

Last year approximately 4,800 hours of our Experts’ time was lost as a result of non-attendances. You can do this via our online portal or alternatively you can contact us on 01204 478 3361 (Monday to Friday 08:00 to 19:00) and speak with one of our dedicated advisors.

We do require notification at least 48 hours prior to the appointment but would prefer you to notify us as soon as you receive the details from us. If we do not receive notification from you it could result in a non-attendance fee which you may be personally liable for.

What happens at the appointment?

This can vary depending on the type of Expert you see and the type of accident you may have had.

The majority of our appointments will entail a question and answer session. This is a vital process and allows the Expert to obtain the necessary information requested by your solicitor which will then be recorded in your medical report. 

Examples of the questions you may be asked are:

  • What happened at the accident?
  • What injuries did you have?
  • When did the injuries develop?
  • Did you receive any treatment for the injuries?
  • Have the injuries impacted on your personal or working life?
  • Have you been involved in any previous accidents?

In some instances a physical examination could be required and you may be asked to remove certain pieces of clothing. No treatment will be provided at the appointment.

To ensure information is recorded fully and accurately, the Expert may use a computer throughout the appointment.

Do I need to take someone with me to the appointment?

You can, if you wish, bring a friend or relative along to the appointment with you. Please be mindful that the Expert will direct any questions to you and will require you to relay all relevant information.

If the claim relates to a minor then a parent, relative or legal guardian must attend with them.

Please note that you will not be able to attend the appointment with anyone who caused the accident. 

If I don’t attend the appointment what happens next?

If you do not attend the appointment we have arranged, it can result in your claim being delayed.

Failing to attend multiple appointments can also result in fees being raised which you may be personally liable for.  A tip to avoid this happening is to notify us as soon as possible if you cannot attend; this way we can arrange a more convenient appointment for you.

When should I arrive at the appointment venue?

We would suggest that you arrive 10 minutes before your appointment is due to take place. This will give you enough time to park (if required) and notify the secretary/Expert of your arrival. You may be asked to complete a questionnaire prior to the appointment taking place.   

If you are not familiar with the venue location, please plan your route prior to the day. We suggest using a route planner website to assist such as www.google.co.uk/maps. The majority of websites can now send directions directly to your phone or email address.  

Please be aware that if you do turn up late for your appointment the Expert may not be able to see you.

As well as planning your route prior to the day, should you require parking or disabled access we ask that this information is obtained ahead of the appointment date.

How long will the appointment be?

This can vary depending on the type of Expert you are seeing and the type of injuries you may have.

As a basic guideline, a GP appointment may last in the region of 15 minutes, whilst an appointment with a Consultant Orthopaedic could last for 25 minutes.  If you are seeing an Expert such as a Psychologist the appointment length can vary on a case by case basis. 

Should I provide identification at the appointment?

We ask that you take a form of identification to your appointment, preferably containing a photograph. Examples of identification you can take with you are; Passport or Photo Driving Licence.

Why do I need to complete and sign a release form for my medical records?

If we have sent a release form to you this will be at the instruction of your solicitor.  We are unable to request or obtain your medical records without your written permission as outlined by the Data Protection Act. Furthermore your surgery or hospital will not release your records to us without it. If you have further questions in relation to this, we ask that you contact you solicitor who will advise you accordingly in relation to this process. 

Why does the expert need to see all my records?

A review of your medical records will allow the Expert to consider what was written at the time of your injury and to assess whether there is any past history which may be relevant to your recovery.

What happens after the appointment?

The Expert will produce your medical report using information gathered at the appointment and a review of your medical records (if requested by your solicitor). Once we have received this from the Expert we will send the report to your solicitor and they will then contact you.